Introduction
When it comes to legal and official documents, accuracy and credibility are everything. Whether you are signing an affidavit, swearing an oath, or finalizing a business agreement, having your documents properly notarized or commissioned ensures that they are legally recognized and respected. In Alberta, Notaries Public and Commissioners for Oaths play an essential role in helping individuals, families, and businesses validate their documents.
Yet, many people are still unsure about the difference between these two roles, when their services are needed, or why professional assistance matters. This blog will break down the key differences, explain when you might need their help, and highlight the benefits of working with a qualified legal professional.
Notary Public vs Commissioner for Oaths – What’s the Difference?
At first glance, many people think a Notary Public and a Commissioner for Oaths perform the same duties. While their functions are related, there are important distinctions:
Notary Public
Has broader authority than a Commissioner for Oaths.
Can verify signatures, administer oaths, and certify true copies of documents.
Can notarize documents that will be used both inside and outside Alberta (e.g., international contracts, immigration papers, cross-border business agreements).
Commissioner for Oaths
Limited in scope compared to a Notary Public.
Can administer oaths, take affidavits, and witness declarations, but only for documents that will be used within Alberta.
Cannot certify true copies of documents.
In short: If your document is staying within Alberta, a Commissioner for Oaths may be sufficient. If it will be used outside Alberta or requires certification, you need a Notary Public.
When Do You Need a Notary Public or Commissioner for Oaths?
There are countless situations where notarization or commissioning may be required. Some common examples include:
Affidavits and Statutory Declarations
Sworn statements that confirm facts for use in legal proceedings or official processes.
Examples: affidavits of service, travel consent letters, lost passport declarations.
Contracts and Business Agreements
Ensures authenticity of signatures and prevents disputes later.
Particularly important for cross-border transactions or government filings.
Real Estate Transactions
Mortgage documents, land transfers, and builders’ lien filings often require notarization.
Immigration Documents
Supporting affidavits, invitation letters, and certified copies of passports or birth certificates.
Personal Matters
Powers of Attorney, estate planning documents, or permission letters for minors traveling abroad.
Why Proper Notarization Matters
When you arrive at our office for notarization or commissioning, being prepared helps streamline the process. Here’s what you should bring:
Two pieces of valid ID – One must be government-issued photo ID (e.g., driver’s license, passport) and the other must include your signature.
The document to be notarized or commissioned – Ensure it is complete and ready for signing (but do not sign it in advance).
Additional supporting documents – Depending on the situation, this may include proof of address, Real Property Reports, or financial records.
Any witnesses required – For some documents, you may need independent witnesses present at signing.
Pro Tip: Always double-check whether your document requires a Notary Public or a Commissioner for Oaths—if unsure, our legal team can guide you.
The Benefits of Working with a Legal Professional
While there are individual notaries and commissioners available, choosing a law firm for notarization provides added advantages:
Legal Expertise: Beyond just stamping documents, we can explain legal implications.
Accuracy & Compliance: We ensure no details are missed, reducing the risk of rejection.
Convenience: We handle notarization alongside other services such as real estate closings, estate planning, and immigration matters.
Peace of Mind: Knowing your documents are valid gives confidence in important life decisions.
Conclusion
From real estate transactions to immigration applications, having your documents notarized or commissioned is more than just a formality—it’s a safeguard for your rights and interests. By choosing professional notary and commissioner services, you avoid costly delays, strengthen your legal position, and ensure your documents are fully recognized.
At our firm, we pride ourselves on providing timely, reliable, and professional notary services. Whether your documents are for use within Alberta or internationally, we are here to help you every step of the way.
